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TYPE:
Regular Meeting - New Format |
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DATE:
1/13/2025
TIME:
6:00 PM |
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LOCATION:
Education Service Center Board Room, 701 S. Main
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DETAILS:
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1.0
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Call to Order
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1.
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Call to Order.
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Info
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Summary:
Call to order (Except for item #1, any agenda item may be considered and acted on in any order).
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3.0
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Pledge of Allegiance to the Flag
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4.0
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Minutes
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4.
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Approval of the Regular Board Meeting Minutes for December 9, 2024.
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Action
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Summary:
Discussion, motion, and vote on motion, to approve or disapprove the presented Meeting Minutes, which may be approved as presented or approved following modifications.
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Recommendation:
Approve the Minutes of the December 9, 2024, Regular Board Meeting.
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5.
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Approval of the SPECIAL Board Meeting Minutes for December 11, 2024.
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Action
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Summary:
Discussion, motion, and vote on motion, to approve or disapprove the presented Meeting Minutes, which may be approved as presented or approved following modifications.
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| Attachments: |
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Recommendation:
Approve the Minutes of the December 11, 2024, SPECIAL Board Meeting.
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5.0
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Summary of Awards & Achievements
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8.0
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Comments From The Public
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11.
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Comments From The Public
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Info
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Summary:
Members of the public are permitted to address the Board on matters of immediate concern within the jurisdiction of the Board. A written request form must be submitted to the Minute Clerk at least thirty (30) minutes prior to the beginning of the Board meeting. There is a twenty-minute time limit established for the “Citizens’ Comments” section of the agenda, with individual speakers limited to a maximum of three (3) minutes regardless of the number of topics addressed. Individual speakers addressing agenda items will be limited to a total of five (5) minutes, regardless of the number of agenda items addressed.
COMMENTS CONCERNING ITEMS NOT ON THE AGENDA
• The “Citizens’ Comments” portion of the agenda will be reserved for comments concerning issues not otherwise appearing on an agenda and is limited to a twenty-minute maximum.
• This portion of the agenda is reserved to provide citizens an opportunity to address the Board of Education on issues affecting the District and is not intended to provide a forum for commercial, political or similar topics.
• When groups or organizations desire to address the Board under the “Citizens’ Comments” a single spokesperson should be selected to avoid repetitious information.
• The Board will not dialogue with speakers about non-agenda items. Doing so is a violation of the Open Meeting Law. After the meeting, the Superintendent or designee will attempt to contact the individuals who speak to the board to provide answers or resolve any issues/concerns in a timely manner, and report to the board how each issue was addressed.
• Speakers will be called in the order in which they signed to speak.
• Each individual will be allowed to speak for a total time limit of three (3) minutes for non-agenda items, regardless of the number of topics on which the individual requests to speak.
COMMENTS CONCERNING AGENDA ITEMS
• Individuals requesting to speak on an agenda item will be permitted to do so prior to the item being addressed by the Board.
• Speakers will be called in the order in which they signed to speak.
• The Board may choose to ask questions or dialogue with a speaker about the agenda item at the conclusion of their remarks. After the meeting, the Superintendent or designee will attempt to contact the individuals who spoke to the board to provide answers or resolve any issues/concerns in a timely manner, and report to the board how each issue was addressed.
• A total time limit of five (5) minutes will apply to each speaker for comments pertaining to agenda items. Interaction of the Board with the speaker will not be counted as part of the five-minute total.
REQUEST TO SPEAK FORMS
• A “Request to Speak” form must be submitted for each topic.
• There are two “Request to Speak” forms; one for agenda items and the other for non-agenda items. Both are available on the district website or in the Board room prior to the meeting.
• Individuals wishing to comment on either an agenda or non-agenda item during the Board meeting must personally sign and submit the appropriate completed Request to Speak form and provide it to the Minute Clerk at least THIRTY (30) MINUTES prior to the start of the Board meeting in which they are going to speak.
• By completing and signing the appropriate form, the speaker is verifying that the instructions have been read and understood.
• Speakers are encouraged to provide the Board with a written outline of their comments before the meeting begins and to indicate on the form if they are speaking on their own behalf or on behalf of a group. The speaker should also note on the form whether they support or oppose (as applicable) an item.
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9.0
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Approve General Consent Agenda Items
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Action
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A)
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Business Services
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13.
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Accept and approve the transfer of funds from B&A Activity Fund (72) to Building Fund (21). C. Murphree
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Action
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Summary:
B&A Activity Fund 72 operates primarily from their activity fund account. Oklahoma State Statute 70-5-129 states, "The Board of Education may direct any balance in excess of the amount needed to fulfill the function or purpose for which an account was established may be transferred to another account." Fund 72 will have an approximate balance of $1,900,000.00, which will leave B&A with sufficient funds needed to operate the program. It is requested that the Board of Education approve the transfer of $1,000,000.00 in funds from their account, and to deposit the funds into the Building Fund (21).
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Funding:
Activity Funds
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Recommendation:
Approve
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C)
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Instructional Services
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10.0
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Items Pulled from the Consent Agenda
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11.0
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Business Services
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40.
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Discussion, motion, and vote on motion, to approve or disapprove the Change Order Reports for General Fund, Building Fund, Workers' Compensation, Bond Funds, Gift Funds, and Child Nutrition fund for the 2024-2025 fiscal year. E. Sapp
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Action
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Summary:
Attached are the Change Orders totaling ($103,988.75) to the General, Building, Child Nutrition, Gift, Workers' Compensation and Bond Funds for December 5, 2024 through January 8, 2025 for the 2024-2025 fiscal year funds.
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Funding:
All Funds
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Recommendation:
Approve
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41.
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Discussion, motion, and vote on motion, to approve or disapprove the Encumbrance Reports for All Funds for the 2024-2025 fiscal year. The encumbrance reports are available for review 24 hours in advance of this meeting at the first floor reception desk in the Education Service Center located at 701 S. Main Street, Broken Arrow, OK. E. Sapp
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Action
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Summary:
Attached are the Encumbrance Orders totaling $5,331,578.14 for the General, Building, Child Nutrition, Workers' Compensation, Bond, and Gift Funds effective December 5, 2024 through January 9, 2025 from the 2024-2025 fiscal year funds.
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Funding:
All Funds
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Recommendation:
Approve
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42.
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Presentation and discussion of the monthly financial reports through December 31, 2024. N. Eneff
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Info
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Summary:
The monthly financial reports showing the Expenditures year-to-date by Project for all funds; the Expenditures year-to-date by Function and Objects for the General Fund, Building Fund, and the Child Nutrition Fund; the Revenue Summary report; the Monthly Financial Summary and the Cash Flow Analysis year-to-date with the projected fund balance and the comparison of current year versus previous year.
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Funding:
Not Applicable
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| Attachments: |
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Recommendation:
Information Only
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43.
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Discussion, motion, and vote on motion, to approve or disapprove the preliminary official statement of $29,000,000.00 taxable general obligation combined purpose bonds of 2025 for the Broken Arrow Board of Education, Independent School District No. 3, Tulsa County, Oklahoma. N. Eneff
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Action
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Summary:
The Board took action on a resolution determining the maturities of, and setting a date, time and place for the sale of $29,000,000.00 taxable general obligation combined purpose bonds of this school district, and designating bond counsel for this issuance of bonds, on December 9, 2024 at the Regular Board of Education meeting. At that meeting, we asked that a special board meeting to be held at noon on the determined sale date be set, to allow the Board members opportunity to consider and take action on the sale of general obligation combined purpose bonds. February 11, 2025 was the date selected. At this time, we ask that the preliminary official statement (concluding statement) be approved.
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Funding:
Not Applicable
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| Attachments: |
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Recommendation:
Approve
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12.0
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Capital Improvements & Development
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45.
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Discussion, motion, and vote on motion, to approve or disapprove the contracts for the Highland Park Elementary School Addition to the lowest responsible bidder and to assign such construction contracts to Miller-Tippens Construction, and to approve or disapprove the amendment to the construction management contract establishing a new guaranteed maximum price (GMP) in the amount of $3,016,176.00, and to authorize the BAPS Director of Construction Services to approve or disapprove changes to the trade contracts within the GMP. All bidding was conducted pursuant to the Oklahoma Competitive Bidding Act. The financial obligation under this GMP amendment is wholly contingent upon the sale of the lease revenue bonds from the Tulsa County Industrial Authority and receipt of those proceeds in an amount not less than $3,016,176. M. Leitch
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Action
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Summary:
All bidding was conducted pursuant to the Oklahoma Competitive Bidding Act. The financial obligation under this GMP amendment is wholly contingent upon the sale of the lease revenue bonds from the Tulsa County Industrial Authority and receipt of those proceeds in an amount not less than $3,016,176.
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Funding:
Lease Revenue Bonds
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Recommendation:
Approve
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14.0
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New Business
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47.
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New Business Item(s).
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Info/Action
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Summary:
Consideration and possible action of any matter not known about or which could not have been reasonably foreseen prior to the time of preparation of the agenda for the regularly scheduled meeting.
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Recommendation:
Approve
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